Moving Out of Our Community

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Breaking the License Before the Ending Date

Preparing for Your Walk-Through Appointment

Most Common Charges

When Do I Leave?

All students are expected to vacate their residence by the ending date on the license agreement unless they have requested a license renewal. Residents are expected to apply for license renewal 45 days prior to the ending date.  License renewals are contingent upon satisfactory payment history, a positive history of behavior, continued student/staff status, and compliance with community policies.

All residents are expected to give 45-days notice.  Please complete the Intent to Vacate form and submit it to our office at least 45-days prior to moving out. 

Students may make an appointment to check out (a "walk-through") by calling the Housing Office at (480) 727-1700. Housing staff will inspect the house/room after the key(s) have been returned to the Housing Office. All personal belongings must be removed from the house/room and the unit must be cleaned thoroughly. If the house is left unclean or damaged, charges will be deducted from the security deposit. If the charges amount to more than the security deposit, the license holder will be billed for additional charges to cover the damage or loss.

Students may choose the "Express Check Out" option which eliminates the required check-out appointment.  In order to do this, keys must be returned to Williams Campus Housing and the Express Check-Out form must be completed.  Please be aware that by selecting the Express Check-Out option, you are waiving your right to appeal any damage and/or cleaning charges.

• Students withdrawing from their academic commitment must vacate their home/room within 10 days of their official withdrawal from their institution. Under extenuating circumstances, an extension may be granted.
• If the student does not renew at least 45 days prior to their contract ending date, the home/room may be assigned to another student.  If this happens, the current student may not extend their occupancy.
• All personal items left in a home/room after the student has checked out or has been removed as a result of legal action will become the property of Williams Campus Housing and Residence Life. Williams Campus Housing and Residence Life will have the right to discard the personal property if it is not of sufficient value to inventory, store, and sell at a public auction.

Breaking the License Before the Ending Date

If the student moves out of a home/room for any reason prior to the expiration of their License Agreement, the student will remain financially responsible for the housing charges according to the terms of the License Agreement. Please read the License Agreement thoroughly before making plans to move out early. 

If you choose to break your license early, you must complete the Intent to Vacate and License Agreement Cancellation Request forms and submit it to our office immediately.

Acceptable reasons for early move-out (45 day notice required): graduation, pregnancy/birth of a child, marriage (occurring after the license start date), withdrawal/transfer from your academic institution, extreme financial hardship, extenuating medical circumstances, academic internship or student exchange program (supporting documentation must be provided). Approval of release based upon our sole discretion.

Other Acceptable reasons for early move-out:

You will NOT be released from your License for any other reason, including:  Involuntary school withdrawal or transfer, divorce, loss of roommate, or purchase of home.

Preparing for your Walk-Through

Williams Campus Housing and Residence Life expects residents to leave the house or residence hall room in good condition when they vacate. To avoid having money deducted from the security deposit, please be sure to do the following before checking out:

Most Common Move out Charges:

• Remove all furnishings and belongings. The student will be billed for removing any belongings left behind.
• Remove all trash and garbage.
• Clean the stove, oven and refrigerator, including behind and underneath each appliance.
• Return the house or residence hall room and mailbox keys to avoid re-keying charges. If the Housing Office is closed, please leave keys in an envelope in night drop box outside of the Housing Office. Include your name, address, forwarding address and contact number.

Bathrooms

• Clean the tub, sink and outside of the toilet with a mild abrasive cleaner. Rinse with clear, warm water and dry well.
• Clean the inside of the toilet with a disinfectant cleaner.
• Clean the mirror with clean, warm water and dry well.
• Empty the medicine cabinet and wipe the inside and outside.
• Wipe down any shelves.
• Sweep and mop the floor.

Windows

• Clean all windows, inside and out (where possible).
• Dust the blinds and window sills.

Doors

• Clean both sides of all doors with a damp sponge.

Floors

• Sweep and mop floors well. Vacuum all carpeted areas.
• Clean all baseboards with a damp sponge.

Walls

• Remove all nails and screws.

Stove / Oven

• Spray inside of oven with commercial oven cleaner, allow to stand, and remove using a soap pad and water. Carefully scrape excess material loose from oven.
• Clean burners.